Introduction
The information in this procedural guide [ PDF ] for the Southern Council has been compiled to supplement the by-laws of the Southern Council, Inc. and the Fly Fishers International. The purpose is to provide required approaches (policy) and greater detail (procedures) for carrying out the responsibilities and duties of each member of the board of directors, the officers, and supporting positions. The detail is in outline format and directs the directors, officers, and each of the supporting positions through the minimum responsibilities and procedures of their positions. The procedural guide contains samples of reports which are designed to ensure their usefulness and completeness. It contains examples of letters which you may use to compose your own. The sample southern council forms may be reproduced as needed.
One of the greatest benefits of the guide is to allow officers to understand the coordination which is required to effectively operate the council. Familiarity with the duties of the other officers and directors will help everyone work together, and assist all officers carrying out the work of the council and the Federation.
A procedure is established for keeping the guide current. With amendments to the by-laws, changes in responsibilities, and as various positions are redefined, the guide will require certain pages to be replaced. To coordinate the changes and to ensure the integration of responsibilities with other positions, send suggested changes to the secretary. The secretary will integrate the approved changes with other positions, and reproduce and distribute the new pages to all guide holders.
This policy and procedural guide is to be passed on to the successor of your position. Please safeguard this guide so that it will last through many terms.